KEY ACCOUNTABILITIES

Provide direct project support and general administrative support to the People and Culture function
Support and Assisting the People Director with Meeting and Diary Management
e-Buy – ensuring that orders are captured and POs raised and processed via e-Buy and that the subsequent orders are followed up and received
eContract – capture and manage supplier contracts and amendments on eContract, ensuring that they are fully approved by all relevant stakeholders
Easy Invoicing – Process invoices on Invoicing Workflow and keep record and reconciliation of the invoices
My Travel/Concur – Book flights, accommodation and vehicle rentals on My Travel. Processes expenses on Concur
Assisting with population of spreadsheets for ad-hoc and project specific initiatives
Assisting with presentation slides design and compilation as needed
Data gathering and paperwork coordination for project initiatives
Assistance with coordination of paperwork and administration for International Mobility Cases
Minute taking for P&C Team meetings and as directed by People Director
Partake in the Employment Equity committee as Secretary – manage logistics for meetings quarterly, send out invites for meetings, minute taking for meetings
Assistance with P&C Events, ie Year end Functions, Wellness Days
General assistance with admin and ad hoc tasks
P&C filing – monthly
Quarterly updates of organogram on PowerPoint in line with Quality requirements
Quarterly job description audit
Adhoc P&C tasks

ABOUT YOU:

JOB-HOLDER ENTRY REQUIREMENTS

Recent graduate (fully qualified) in Human Resources, business administration or commerce
Computer skills: MS Office
0-1 years’ experience in the Human Resource or Administrative function will be advantageous
Organizational skills: time management and interpersonal skills
Excellent verbal and written communication in Business English
Ability to initiate own communications, correspondence, meetings, etc.
Ability to work with minimum supervision in a corporate environment
Computer Literacy – Word, Excel, PowerPoint, Outlook
Confidentiality, trust, integrity, tenacity, timekeeping, resilience and adaptability
Attention to detail, focused, proactive, results-orientated and self-driven
Use initiative within the framework of the position and its level of authority
Work as part of a team
Build relationships across departments and functions
Demonstrate a high level of energy, drive and personal responsibility to achieve individual goals
Prioritise work according to importance and level of urgency
Able to work under pressure – commit to and respect deadlines, often at short notice
Identify errors and take corrective action within area of responsibility

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